PowerPoint for Beginners | Tips & Tricks

1. Slide Layouts:

1. Select the slide.
2. Navigate to the ribbon and select the Layout dropdown from the slides section.
3. Choose a layout template or select Blank to create your own design.

2. Set Background, Use Image as Background, and Use Design Themes:

1. Navigate to the ribbon and select the Design tab.
2. From the themes section, select a preset theme or click the dropdown arrow to view all themes.
3. Select a variant option to customize the colors and design.
4. Click the Designer button (if available) for advanced design options.
5. To use a custom image as the background:
   • Navigate to the ribbon, select the Insert tab, and click Pictures.
   • Select This Device and locate the image on your computer.
   • Attach and set it as the background.

3. Add Text Content (Text Box and WordArt):

1. Navigate to the ribbon and select the Insert tab.
2. To add text:
   • Select the Text Box button.
   • Type in your text and adjust size, color, and font style as needed.
3. To add WordArt:
   • Select the WordArt button.
   • Choose a style and customize as needed.

4. Add Hypertext Links:

1. Copy the URL from your web browser.
2. In PowerPoint, add a text box where the link should appear.
3. Paste the URL into the text box.
4. To hyperlink specific text:
   • Highlight the text.
   • Right-click and select Link.
   • Paste the URL in the address field and click OK.

5. Add Media Content (Videos and Images):

1. Navigate to the ribbon and select the Insert tab.
2. To add an image:
   • Click Pictures and choose From Device, Stock Images, or Online Pictures.
   • Resize and position the image.
3. To add a video from your device:
   • Click Video and select This Device.
   • Locate and insert the video file.
   • Resize and position the video.
4. To add a YouTube video:
   • Click Video and select Online Videos.
   • Copy the YouTube link and paste it into the dialog box.
   • Click Insert and position the video.

6. Duplicate and Delete Slides, Hide and Unhide Slides:

1. To duplicate a slide:
   • Right-click the slide in the slides pane.
   • Select Duplicate Slide from the dropdown menu.
2. To delete a slide:
   • Right-click the slide in the slides pane.
   • Select Delete Slide from the dropdown menu.
3. To hide a slide:
   • Right-click the slide in the slides pane.
   • Select Hide Slide.
4. To unhide a slide:
   • Right-click the hidden slide and select Hide Slide again.

7. Add a Transition and Animation:

1. To add a transition:
   • Select the slide.
   • Navigate to the ribbon and select the Transitions tab.
   • Choose a transition style and adjust Effect Options.
2. To add animation to an object:
   • Select the object on the slide.
   • Navigate to the ribbon and select the Animations tab.
   • Choose an animation style and adjust Effect Options.
   • Set timing to On Click, With Previous, or After Previous as needed.

8. Add Notes to Slides:

1. Open the slide where you want to add notes.
2. At the bottom of the window, click Notes (or navigate to View tab > Notes).
3. Type your notes in the Notes pane below the slide.

9. Start a Slideshow Presentation:

1. Navigate to the ribbon and select the Slide Show tab.
2. Click From Beginning to start from the first slide or From Current Slide to start from the selected slide.
3. For multiple screens, enable Presenter View to view notes while presenting.

10. Top 10 Shortcut Keys:

1. Ctrl + M: Add a new slide.
2. Ctrl + D: Duplicate a selected slide or object.
3. Ctrl + Z: Undo the last action.
4. Ctrl + Y: Redo the last action.
5. F5: Start slideshow from the beginning.
6. Shift + F5: Start slideshow from the current slide.
7. Ctrl + G: Group selected objects.
8. Ctrl + Shift + G: Ungroup objects.
9. Ctrl + P: Draw on slides during the slideshow.
10. Ctrl + K: Add a hyperlink.